What is the term for the management and oversight of an organizations data assets?
Data governance is the practice of identifying important data across an organization, ensuring it is of high quality, and improving its value to the business. Show
A data governance policy is a document that formally outlines how organizational data will be managed and controlled. A few common areas covered by data governance policies are: A data steward is an organizational role responsible for enacting the data governance
policy. Data stewards are typically subject matter experts who are familiar with the data used by a specific business function or department. They ensure the fitness of data elements, both content and metadata, administer the data and ensure compliance with regulations. Data governance is a strategy used while data management is the practices used to protect the value of data. When creating a data governance strategy, you incorporate and define
data management practices. Data governance examples and policies direct how technologies and solutions are used, while management leverages these solutions to achieve tasks. A data governance framework is a structure that helps an organization assign responsibilities, make decisions, and take action on enterprise data. Data governance frameworks can be classified into three types: Essential
elements of a data governance framework include: While many
companies create data governance frameworks independently, there are several standards which can help formulate a data governance framework, including COBIT, ISO/IEC 38500, and ISO/TC 215. Data and information governance helps organizations achieve goals such as: A data governance strategy informs the content of an organization’s data governance framework. It requires you to
define, for each set of organizational data: Data governance policies are guidelines that you can use to ensure your data and assets are used properly and managed consistently. These guidelines typically include policies related to privacy, security, access, and quality. Guidelines also cover the roles and responsibilities of those implementing policies and compliance measures. The purpose of these policies are to ensure that organizations are able to maintain
and secure high-quality data. Governance policies form the base of your larger governance strategy and enable you to clearly define how governance is carried out. Data Governance RolesData governance operations are performed by a range of organizational members, including IT staff, data management professionals, business executives, and end users. There is no strict standard for who should fill data governance roles but there are standard roles that organizations implement. Chief Data OfficerChief data officers are typically senior executives that oversee your governance program. This role is responsible for acting as a program advocate, working to secure staffing, funding, and approval for the project, and monitoring program progress. Data Governance Manager and TeamData governance managers may be covered by the chief data officer role or may be separate staff. This role is responsible for managing your data governance team and having a more direct role in the distribution and management of tasks. This person helps coordinate governance processes, leads training sessions and meetings, evaluates performance metrics, and manages internal communications. Data Governance CommitteeThe data governance committee is an oversight committee that approves and directs the actions of the governance team and manager. This committee is typically composed of data owners and business executives. They take the recommendations of the data governance professionals and ensure that processes and strategies align with business goals. This committee is also responsible for resolving disputes between business units related to data or governance. Data StewardsData stewards are the individual team members responsible for overseeing data and implementing policies and processes. These roles are typically filled by IT or data professionals with expertise on data domains and assets. Data stewards may also play a role as engineers, quality analysts, data modelers, and data architects. A 4-Step Data Governance ModelManaging data governance principles effectively requires creating a business function, similar to human resources or research and development. This function needs to be well defined and should include the following process steps:
Data Governance Maturity ModelEvaluating the maturity of your governance strategies can help you identify areas of improvement. When evaluating your practices, consider the following levels. Level 0: UnawareLevel 0 organizations have no awareness of data governance meaning and no system or set of policies defined for data. This includes a lack of policies for creating, collecting, or sharing information. No data models are outlined and no standards are established for storing or transferring data. Action items Strategy planners and system architects need to inform IT and business leaders about the importance and benefits of data governance and enterprise information management (EIM). Level 1: AwareLevel 1 organizations understand that they are lacking data governance solutions and processes but have few or no strategies in place. Typically IT and business leaders understand that EIM is important but have not taken action to enforce the creation of governance policies. Action Items Planners and architects need to begin determining organization needs and developing a strategy to meet those needs. Level 2: ReactiveLevel 2 organizations understand the importance and value of data and have some policies in place to protect data. Typically, the practices used to protect data by these organizations are ineffective, incomplete, or inconsistently enforced. Action items Management teams need to push for consistency and standardization for the implementation of policies. Level 3: ProactiveLevel 3 organizations are actively working to apply governance, including implementing proactive measures. Data governance is a part of all organizational processes. However, there is typically no universal system for governance. Instead, information owners are responsible for management. Action items Organizations need to evaluate governance at the departmental level and centralize responsibilities. Level 4: ManagedLevel 4 organizations have developed and consistently implemented governance policies and standards. These organizations have categorized their data assets and can monitor data use and storage. Additionally, oversight of governance is performed by an established team with roles and responsibilities. Action Items Teams should actively track data management tasks and perform audits to ensure that policies are applied consistently. Level 5: EffectiveLevel 5 organizations have achieved reliable data governance structures. They may have individuals in their teams with data governance certifications and have established experts. These organizations can effectively leverage their data for competitive advantage and improvements in productivity. Action items Teams should work to maintain governance and verify compliance. Teams may also actively investigate methods for improving proactive governance. For example, by researching best practices for specific governance cases, like big data governance. Data Governance Best PracticesA data governance initiative must start with broad management support and acceptance from stakeholders who own and manage the data (called data custodians). It is advisable to start with a small pilot project, on a set of data which is especially problematic and in need of governance, to show stakeholders and management what is involved, and demonstrate the return on investment of data governance activity. When rolling out data governance across the organization, use templates, models and existing tools when possible in order to save time and empower organizational roles to improve quality, accessibility and integrity for their own data. Evaluate and consider using data governance tools which can help standardize processes and automate manual activities. Most importantly, build a community of data stewards willing to take responsibility for data quality. Preferably, these should be the individuals who already create and manage data sets, and understand the value of making data usable for the entire organization. Imperva Data Governance ToolsMaster Data Management (MDM) tools are commonly used in data governance projects, to define a business glossary which is a single point of reference for critical business data. MDM tools help define official data types, categories and values—for example, an official list of product catalog numbers—and manage business workflows related to this Master Data. Security tools are also crucial for data governance, and responsible for the task of safeguarding sensitive data. Imperva File Security is one such tool, built specifically to assist with governance. With it, you can monitor files and databases across the organization, to:
Beyond File Security, Imperva’s data security solution protects your data wherever it lives—on premises, in the cloud and in hybrid environments. It also provides security and IT teams with full visibility into how the data is being accessed, used, and moved around the organization.
What is the term for when a company examines its data to determine?Data gap analysis. Occurs when a company examines its data to determine if it can meet business expectations, when or identifying possible data gaps or where missing data might exist.
What is data governance in data management?Data governance means setting internal standards—data policies—that apply to how data is gathered, stored, processed, and disposed of. It governs who can access what kinds of data and what kinds of data are under governance.
What are the 4 data management standards?Specifically, there are four major pillars to keep in mind for good data management: Strategy and Governance, Standards, Integration, and Quality. Most importantly, in order to be data-driven, an organization must embrace data as a corporate asset.
Who is responsible for data governance within an organization?Who's responsible for data governance? In most organizations, various people are involved in the data governance process. That includes business executives, data management professionals and IT staffers, as well as end users who are familiar with relevant data domains in an organization's systems.
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