What are the 5 phases of project management process?
Project management process is usually broken down into separate phases that take the project from the beginning to the end. These stages include: Show
These phases often overlap with the project life cycle. They can help you determine the right flow and sequence of operations to bring your project to conclusion. Our project management checklist can further help you segment the tasks for each of the project phases. 1. Project initiationInitiation is the formal start of a project. It usually begins with the issue of a project mandate which briefly describes the purpose of the project and authorises budget spend. At this stage, you should define the project at a broad level. This often begins with:
If you decide to undertake the project, you should then create a project initiation document (PID). This is the foundation of your project and a critical reference point for the next stages. Key components of your PID should be:
Download a sample project initiation document (DOC, 44K). 2. Project definition and planningProject planning is key to successful project management. This stage typically begins with setting goals. The two most common approaches include:
At this stage, you will also define the project scope, and develop a project plan and work breakdown schedule. This involves identifying:
During this stage, you may also want to develop a communication plan (especially if you have external stakeholders), as well as a risk management plan. Download an example of a project plan for a premises move (DOC, 191K). 3. Project launch and implementationImplementation (also called project execution) simply means putting your project plan into action. It often begins with a project 'kick-off meeting'. During this phase, you will carry out the tasks and activities from your project plan to produce the project deliverables. For example, if you are creating a promotional pack for a trade show, early deliverables might be to gather product information and prices, and complete all of your product photography and get it signed off by the customer. Project managers may direct this work by:
Careful monitoring and control at this stage can help you keep the project plan on track. You can use a range of tools and processes to help you manage things like time, cost, quality and risks, or to communicate progress and manage customer acceptance. 4. Project monitoring and controlMonitoring and control often overlap with execution as they often occur at the same time. They require measuring project progression and performance, and dealing with any issues that arise from day-to-day work. You can use key performance indicators (KPIs) to determine if your project is on track. Things you could measure include, for example:
During this time, you may need to adjust schedules and resources to ensure that your project remains on track. See how to measure performance and set targets. 5. Project closeDuring this last phase, you will complete your work and dissolve the project. Closure doesn't necessarily mean success, but simply the final point of the project - eg closure can happen when you cancel projects that fail. Project closure often involves things like:
After closure, you can carry out a post-implementation project review (sometimes referred to as a 'post mortem' meeting). This is an opportunity to evaluate what went well and what didn't. Understanding failures, if there were any, can help you learn lessons and improve the way you carry out future projects. See also project management templates and tools. What are the 5 phases of a project with examples?The project management process is made up of 5 essential steps:. Project initiation & conception.. Project planning.. Project execution.. Project monitoring & control.. Project closure.. What are the 5 steps of project planning list and explain?Most projects have 5 phases: initiation, definition and planning, execution, implementation, control and close. Each contains specific tasks that will help you reach your project goals.
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